“By using a quality transcription service, I was able to devote more time and energy to the research and the writing of the dissertation. Using a professional helped me achieve that goal faster and more efficiently”

Genesis D., PhD Candidate MSU

Now You Too Can Start
Analyzing Your Data Within 3 Days

Weloty provides academic transcription services to Graduate and PhD students, professors and researchers in the global academic community. We transcribe a broad range of interesting and compelling content for dissertation and thesis research fulfillment. Our qualitative research transcription services include high-quality transcription of academic interviews, focus group discussions, lectures and seminars. Our staff, comprised entirely of university graduates, are uniquely trained to handle diverse academic and qualitative research transcription projects.

At weloty, we provide transcription services for files in any digital audio format. We sign confidentiality agreements and take steps to ensure your data is secured. We will be guided by your instructions regarding specialist styles that adhere to your individual institution’s guidelines and we will return the audio content to you as well-written, accurate and high-quality MS Word, or PDF documents with attention given to any formatting and style specifications.

Are you planning to use Nvivo or Atlas ti software for analysis?  Upon request, we’ll format your research transcripts into a NVivo or Atlas.ti import format so that you can take full advantage of these software’s analysis capabilities. Send us the files to be transcribed in any digital audio format and we will return the transcribed documents to you within your nominated turnaround time and to your exact specifications.


Do you have money back guarantee?

Yes, here’s our Triple Guarantee:
If you don’t get your transcript before the agreed deadline … OR:
If you don’t think this is the BEST
research transcription
service … OR:
Even if you don’t like the FONT I use in the transcripts …
You name it, we’ve got your back. We’ll GIVE BACK your total transcription cost without question, and (obviously) you get to keep the transcripts. Fair? You bet…

Do you guarantee confidentiality/do you sign NDAs?

Yes. We sign a confidentiality agreement with all of our clients.  Please get in touch and we’ll share a standard NDA template…in which we agree:

  1. To hold in strictest confidence the identification of any individual that may be inadvertently revealed during the transcription of audio-taped or in any associated documents;
  2. To not disclose any information received for profit, gain, or otherwise;
  3. To not make copies of any audiotapes or computerized files of the transcribed interview texts…

How do you categorize the audio quality?

We categorize audio quality into 2 buckets, good or bad. Good quality audio has little or no background noise, is clearly audible (not too low or too high), and has no static (very common with over the phone interviews). Here’s a great post on how to record good quality audio.

Do you have discount or bulk order offer?

Sometimes yes, we offer student/bulk discounts. It doesn’t hurt to ask…

Do you offer Free Trial?

Yes, happy to transcribe a 10 minute sample for you on a trial basis.

I’m writing a grant proposal, can you email me a formal quote?

Happy to email you a formal quote. The quote is only valid for 3 months.

Do you work with universities?

Yes, we’re a registered vendor with Rutgers, University of Texas, Boston College… and many other universities. And we’re always happy to register as a vendor with your university and get a purchase order (PO) approved.

How do I share the audio/video recording(s) with you?

The easiest way is to upload them into our secure dropbox folder. Please get in touch and we’ll email you an upload link.

What audio/video format types do you accept?

Here’s a list of all the audio/video format we don’t accept:


Can you add timestamps to the transcripts?

Yes, on request we can add timestamps to the transcript every 2 minutes at no extra charge. For shorter durations, there’s an additional charge of $0.25 per audio minute.

In what format will I receive the transcript?

You’ll get the transcripts in a Microsoft Word document, either as an attachment to an email or link to the transcripts.

What is verbatim transcription?

When we transcribe everything that a person says and include the pauses, fillers, repeats, stutters, stammers, throat clearing, coughing, laughter, and details of interruptions, that’s called verbatim transcription. Due to its detailed nature, the transcript is great for research projects that aim to investigate HOW something is said as well as WHAT’s being said. There is an additional $0.25 per minute charge for verbatim transcription.

What is intelligent verbatim transcription?

When we transcribe recorded speech into text while leaving out any phrases or words considered redundant, such as repeated words, filler expressions (er, um) or thought pauses (yeah, you know) and editing slang words (gonna to going to), this is intelligent verbatim transcription style of transcription. The main purpose of an intelligent verbatim transcription is to provide a more readable transcript while staying true to the voice and intended meaning of the participants. The resultant transcript is great for research projects that aim to investigate WHAT’s being said and not particularly interested in how it was said. Our blog has more information…

Do you offer transcription services in other languages?

No. We only offer English-English transcription services.

What payment methods do you accept?

From individual researchers, we accept all major credit/debit cards and PayPal. From universities and corporates, we also accept ACH or Wire transfers and checks.